How Do I Read My Monthly Unrestricted Report?
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1. Total Direct Expenses > Current Estimate: The value represents the total annual budget for the given fiscal year
2. Total Direct Expense > Actual to Date Month: Any transactions that occurred in the given month being reported on will be reflected in this column. If there is any spending that occurred on your account in the given month, a PDF of the detailed spending by category will be attached for your review.
3. Total Direct Expense > Actual to Date Year: Any transactions that occurred in the given fiscal year being reported on will be reflected in this column. Please note: the fiscal year begins on 7/1 and ends on 6/30.
4. Total Direct Expense > Balance Before Commitment: This line reflects your balance before any commitments such as Open Vouchers and Encumbrances and (more details below).
5. Total Direct Expenses > Open Vouchers: Please refer to any category where the "open vouchers" column is populated. This reflects pending reimbursements and/or invoices for that category.
6. Total Direct Expenses > Encumbrance: Please refer to any category where the "encumbrance" column is populated. This reflects a commitment (usually a Purchase Order or salary) for that category.
7. Total Direct Expenses > Budget Balance Available: This value reflects your balance after Encumbrances, Open Vouchers and Salary/Fringe totals. So it includes all PO's, commitments, reimbursements, salary charges and more accurately reflects the actual budget left to spend on the account.
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